Using the Plenary meeting activity
| Site: | Deftly |
| Course: | Plenary Meeting |
| Book: | Using the Plenary meeting activity |
| Printed by: | Guest user |
| Date: | Sunday, 19 May 2024, 1:46 PM |
1. Setting up the meeting
The plenary meeting activity can be set up in a Moodle course in the same way any other Moodle activity. A teacher turns on edit mode and selects add an activity. The teacher chooses Plenary meeting from the activity chooser. Then the teacher uses the editing form to set the name in description and any other relevant options. Finally the teacher or manager determines who can participate in the meeting and chair the meeting by setting the appropriate permission either on the activity or in the courses participants settings.
If the plenary meeting plug-in is not available for your system, then it may be configured as an LTI link to an externally hosted resource. the activity first needs to be said up in the external system and published. Then the configuration links should be provided by that system to your system admin. The admin will need to configure the tool to create the LTI activity. Teachers and students will be able access the activity through a course link to the external system.
2. Chairing a meeting
In a well-ordered assembly someone is required to keep order, usually referred to as the chair or president. The ability to control the meeting in the Plenary meeting activity is given by assigning a capability to a role and assigning that role to this perspective chairman. Normal members of the assembly will not be able to do anything until the chair or president appears and formally opens the meeting.
To open the meeting the chair views activity and presses the open button in the potential motions section. The chair then confirms the action in the dialogue that appears. Other users will then see buttons to make motions in the potential motion section. Users may then offer motions, and they will appear in a list which they can see. The chair then selects one of the motions offered by clicking the allow button.
3. Offering motions
Users are given permission by a teacher or manager to participate in the meeting by assigning them a role with the capability to make motions. Normal users are only able to make motions after the chair has opened the session.
In a parliamentary meeting, there are several different types of motions that can be made. Only one is considered at a time, and the types of motions that can be offered depend on the motion which is currently pending.
Traditionally it is up to the chair to determine which motions are appropriate, but the Plenary meeting activity assists by only allowing users to offer certain types of motions based upon what is currently pending.
4. Deciding motions
Once your speaker is given the floor and made some motion that motion must be either adopted or declined by the chair according to the rules. Either the chair makes a decision or the body decides by voting. The chair records the result by clicking a button to adopt or decline the motion. Some motion types are debatable, and speakers are queued to discuss or amend.
When debate is concluded on a motion, the body must decide its outcome, and the chair records the event the result. How exactly the vote takes place is up to the chair, and may depend on the circumstances of the meeting and the particular motion that is being addressed. Often non controversial motions are passed by unanimous consent, a voice vote, or a show of hands. On some occasions a paper ballot or roll call may be required.
Plenary meeting offers an option to the chair to Divide the house. When it is used, users will have the option to vote yea or nay on the pending motion. The results will be visible to the chair. When voting is concluded, the chair can see the results reported, determine whether the threshold is met, and adopt or decline the question. The chair can of course use other methods if they are convenient.
5. Managing Queues
A fundamental principle of parliamentary debate is that only one person may speak to the current motion at a time. Before a person speaks they must be recognized by the chair or the presiding officer responsible for keeping order.
When emotion is debatable, users will be able to offer motions which will appear at the bottom of the chair's page. The chair presses the allow button on one of the motions to give the user the floor. The chair may also deny the motion if it is out of order. If the motion is not debatable when it is finished, the chair selects another motion from the list and continues. If it is debatable, then a new list is started for users to speak or offer other motions to be considered first.
6. Integrating Video
Parliamentary procedure was developed for in person meetings, but is also applicable to meetings which take place electronically. However, most video conferencing software isn't really designed to use it. Conducting the parliamentary meeting is more complex because the chair needs to ensure that the speaker who has the floor is not interrupted. The plenary meeting plugin assists by clearly designating who has the floor. An integrated conferencing solution is available to automatically allow only the chair and the designated speaker to share heir cameras and microphone. Other conferencing systems can be used alongside it, but that requires someone to manually mute an unmute participants.
7. Using other resources
Since Plenary meeting is a part of the learning management system, it may be combined other system features to provide other resources for those in the meeting. Workbooks, minutes, and other documents needed for the meeting can be placed next to the meeting link in the learning management system for easy access. User information and login credentials are managed in one system. Users can communicate with each other and organizers through the learning management system. They can be easily organized in to groups and assigned other tasks like orientation, committee work, and feedback.
The Deft response block can also be used with Plenary meeting plugin to facilitate side discussions or breakout groups. It can also be used for other certain types of voting not directly supported in the activity.